The Department of Human Resources wishes to remind the campus community that summer hours for some departments begin the first week of May and end the last week in August. Some offices may allow employees to start/end earlier while still working their normal 6.75 or 7.5 hour work day. Office hours for most departments during the academic year (September 1 - April 30) are 8:30 am to 4:30 pm. Some exceptions to these hours of operation include:

• Security Services - Open 24 hours (all year)
• Facilities Management - 8:00 am to 4:00 pm (all year)
• Shipping/Receiving & Mail Services - 8:00 am to 12:00 noon (all year); 1:00 pm to 4:00 pm (all year)
• Veterinary Teaching Hospital - 8:00 am to 5:00 pm (all year)
• Diagnostic Services - 8:00 am to 5:00 pm (all year)
• Robertson Library hours may vary during the year. Visit the website for details.
• Chi-Wan Young Sports Centre hours may vary during the year. Visit website for details.
• UPEI Bookstore hours may vary during the year. Visit the website for details.

Other changes to UPEI's hours of operation (ie. around exams, Christmas, or other holidays) will be posted. Please refer to the complete listing of UPEI's Hours of Operation on the Directory page of UPEI.ca. 

The most important day of year is quickly approaching! Convocation ceremonies will be held in the Chi-Wan Young Sports Centre on Saturday, May 13, 2017 at 10:00 am and 2:30 pm.

Mr. Stan H. MacPherson will deliver the convocation address during the morning ceremony, and will receive an honorary degree along with Ms. Judith Clark. Dr. Elizabeth Epperly will deliver the convocation address during the afternoon ceremony, and will receive an honorary degree along with Mr. Allan Curran.

Due to limited seating capacity, only guests with invitations will be admitted to the convocation ceremonies. Guests are asked to be seated fifteen minutes prior to each ceremony. If staff members would like to attend, please contact Eileen Kinch at kinch@upei.ca for an invitation. 

Parking is available in Parking Lot “B” and “C” as well as the MacLauchlan Arena parking lot. Guests may enter the gymnasium through either the MacLauchlan Arena concourse or front doors of the Sports Centre.Convocation receptions will be held immediately following each ceremony in the SDU Engineering 1954 Lecture Hall at the School of Sustainable Design Engineering.

For more information on Convocation 2017, visit upei.ca/convocation

Now that winter semester has ended, UPEI Security Services would like to remind the campus community that all designated permit parking lots and parking metres continue to be enforced year-round without exception. However, starting April 24th, permit enforcement is relaxed in general parking lots A, B General, D, and E until the fall semester begins in September. Your cooperation is greatly appreciated.

With Spring arriving, there have been some instances of residential waste finding its way into the University's waste bins and receptacles. UPEI Facilities Management reminds the campus community that the disposal and removal of waste on campus is strictly prohibited. Please dispose of residential waste according to the Island Waste Management Corporation's collection calendar and keep in mind that we do reduce, re-use and recycle, so please keep your garbage separated and in the appropriate places. Thank you!

UPEI will observe the National Day of Mourning on April 28 by flying the flags at half-mast to honour all those impacted by workplace incidents causing death, injury, or illness.  For more information, read the UPEI news story.

UPEI Marketing and Communications' web team has updated the process to request edits to UPEI.ca. All requests may be sent directly to web@upei.ca, or by clicking "Request Website Edit" in the UPEI.ca website footer and completing the request form.

The UPEI Student Union invites you to its Annual Year End Reception on Friday, April 28 at 3:00 pm in the W.A. Murphy Student Centre Day Lounge. Come enjoy some refreshments and welcome the incoming Student Union executive team. All are welcome!

Graduates and faculty are reminded to order their gown and hood for Convocation 2017. The deadline has been extended to April 30, 2017 at 6:30 pm. All graduates are required to rent and wear a gown and hood to their Convocation ceremony on May 13, while faculty participating in the Academic Procession should also wear regalia. Ordering is easy - use the following links:

Student Gown Rental
Faculty Gown Rental

For more information on Convocation 2017, visit upei.ca/convocation

UPEI will be upgrading its version of Moodle for the Spring and Summer semester. As of end of business hours on April 27, a new version of Moodle will be available via the myUPEI Portal or at the web address moodle.upei.ca. Spring courses that have been using the moodle31.upei.ca web address will be accessible on moodle.upei.ca following this change. Courses from previous semesters will be available on an archived version of the older Moodle, which can be accessed by pressing the "Old Moodle" link in the menu bar on moodle.upei.ca. Please note that some links may not function in Old Moodle because of the web address change. Students experiencing issues with Moodle are asked to notify their instructors so any necessary accommodations can be made. Faculty experiencing issues are asked to contact moodle@upei.ca.

Please note the UPEI Bookstore will be closed on Thursday, April 27 and Friday, April 28 to complete an annual inventory count. The store will re-open on Monday, May 1 at 8:30 am.

If you use Google Scholar either on-campus or off-campus, you may have previously used Settings - Library Links to see the "Check@UPEI" link to connect to our subscribed journal "holdings". Due to our switching to a new journal holdings lookup platform this month, that selection was removed by Google from your profile and you will need to go back into Scholar - Settings - Library Links to re-search for "UPEI" and select us to see the Check@UPEI link again.

Contact Melissa Belvadi, mbelvadi@upei.ca, or your subject librarian, if you have any questions about this.

What’s open this summer:

Student Centre (Tim Horton’s)

Monday – Thursday
7:30 am-3:30 pm

Friday
7:30 am-3:00 pm

AVC Cafe

Monday – Friday
8:00 am-3:00m

Wanda Wyatt

Please check website, will be opening around June 25 for 3 meals a day.

Please note the UPEI Bookstore will be closed on Thursday, April 27 and Friday, April 28 to complete an annual inventory count. The store will re-open on Monday, May 1 at 8:30 am.

The UPEI Student Union invites you to its Annual Year End Reception on Friday April 28 at 3:00 pm in the Murphy Student Centre Day Lounge. Come enjoy some refreshments and welcome the incoming executive team.

All are welcome! 

Financial Services is looking for the campus to assist in the year end review of their own accounts.

Procurement:
When creating requisitions to be delivered in the new year, please put your requisition date in as May 1, 2017. Purchase orders will be sent out on April 28 if they have a date for the new year to ensure that these products do not arrive on campus before April 30.

Payment Services:
Please be advised that you must log in to MyUPEI and receive goods and services that were received in your department before April 30, 2017. Only the goods that have been physically received should be accepted at this time. This will ensure that these goods are paid in the 2016/17 Fiscal year. Any items received in MyUPEI after April 30 will be considered new year goods and services and will then be deducted from your new year budget (2017-2018).

At this time we ask for all departments to look at their outstanding purchase order list to see if there are any Purchase Orders that need to be cancelled. You can access this through MyUPEI Self Serve Menu, Financial information and in the  receiving goods and services selection. This will let you know what is still outstanding on Purchase Orders. If the items have been back ordered for some time you will need to check with company to see if this is still on their records as back ordered.  If it is not back ordered then please email procurement@upei.ca to cancel your purchase order. 

Please take a look at the online instructional videos under the Self Service Help on MyUPEI. There are some great tools here for reviewing your budgets and other year end help. If you are having issues with MyUPEI or accessing your information please submit a ticket to our Beacon team. Click the big question mark icon on the right hand side of myUPEI.

Graduates and faculty are reminded that the deadline to order their gown and hood for Convocation 2017 is today, April 25, 2017 at 6:30 pm. All graduates are required to rent and wear a gown and hood to their Convocation ceremony on May 13, 2017. Ordering is easy - use the following links:

Student Gown Rental 

Faculty Gown Rental

For more information about convocation exercises, visit upei.ca/convocation

​

A research project at the University of Prince Edward Island is seeking volunteers for a study on the impact of consumption of blueberries on indicators of diabetes. The research team is seeking participants who are healthy, non-smoking, and age 21 to 65. Eligible participants will be compensated up to 200 dollars.

Those interested in participating are invited to attend a 30-minute information session in room 301 of UPEI’s Health Sciences Building. To accommodate participants, sessions will be held at the following dates and times:

Wednesday, April 26, at 12:00 pm and 5:00 pm

Thursday, April 27 at 12:00 pm and 5:00 pm

Friday, April 28 at 12:00 pm and 5:00 pm

This project is a collaboration between UPEI’s Dr. Katherine Gottschall-Pass, Dr. Marva Sweeney-Nixon, and Dr. Kim Stote, 2016/2017 UPEI Fulbright Scholar and Research Chair of Nutrisciences and Health. For more information, contact Dr. Stote at kstote@upei.ca. 

Please join us for this year’s dinner and gala event for Faculty Association Recognition and Awards. Everyone is welcome to celebrate the end of the academic year and to honour FA Award recipients and retirees.

Date: Wednesday, May 10, 2017
Time: Reception at 6:30 pm, Dinner at 7:00 pm
Location: Fox Meadows Golf Club (167 Kinlock Road, Stratford, PEI)

Tickets are $50.00 each (with a subsidized price of $25.00 for FA members and their guests), and can be pre-ordered at the Faculty Association Office, Main Bldg., Room 315, 566-0438, hjpenny@upei.ca. 
Deadline: Noon Wednesday, May 3, 2017.

Faculty Recognition Night is co-sponsored by the UPEI Faculty Association and the Office of the President, University of Prince Edward Island.

Financial Services requests members of the campus to assist in the year end review of their own accounts.

Procurement: When creating requisitions to be delivered in the new year, please put your requisition date in as May 1, 2017. Purchase orders will be sent out on April 28 if they have a date for the new year to ensure that these products do not arrive on campus before April 30.

Payment Services: Please be advised that you must log in to myUPEI and receive goods and services that were received in your department before April 30, 2017. Only the goods that have been physically received should be accepted at this time. This will ensure that these goods are paid in the 2016/17 Fiscal year. 

*Any items received in myUPEI after April 30 will be considered new year goods and services and will then be deducted from your new year budget (2017-2018).

Purchase Orders: At this time we ask for all departments to look at their outstanding purchase order list to see if there are any purchase orders that need to be cancelled. You can access this through the myUPEI Self Serve Menu; financial information; receiving goods and services selection. This will let you know what is still outstanding on purchase orders. If the items have been back ordered for some time you will need to check with the company to see if this is still on their records as back ordered.  If it is not back ordered then please email procurement@upei.ca to cancel your purchase order. 

Please take a look at the online instructional videos under the Self Service Help on myUPEI. There are some great tools here for reviewing your budgets and other year end help. If you are having questions about myUPEI or accessing your information please submit a ticket to the Beacon team by clicking the big question mark icon on the right hand side of myUPEI.

Emergency First Aid Training is being held on Thursday April 27 from 9:00 am - 4:00 pm. There are still a few spaces available for UPEI faculty and staff and the cost will be covered by the UPEI Health & Safety budget.

If you are interested in attending, please email kharrison@upei.ca or call Kathryn at 902-566-0901 today.

Please note the following buildings are in need of certified emergency first aiders. If you primarily located in one of these buildings we hope that you will consider signing up for this training.

• W. A. Murphy Student Centre
• Don and Marion McDougall Hall
• Steel Building
• Cass Science Hall

Any questions can be directed to Kathryn Harrison at kharrison@upei.ca or 902-566-0901