UPEI's fiscal year ends on April 30, 2025.

Preparation for fiscal year end on April 30, 2025.

All departments are required to look at their outstanding purchase order list to see if there are any purchase orders that need to be cancelled. This functionality can be accessed through the myUPEI Self-Service Menu under "Financial Information" and the “Receive Goods and Services” selection.

If the items have been backordered for some time you will need to check with the supplier to see if they are still on their records as back ordered. If they are not backordered, then please email procurement@upei.ca to cancel your purchase order.

If you are in receipt of vendor invoices, forward these to invoices@upei.ca ASAP. Please contact apadmin@upei.ca with questions or concerns regarding billing and invoicing.

Purchasing deadline for 2024-2025

Requisition/purchase order:

The last day to create a requisition/purchase order for the 2024-2025 fiscal year will be on Thursday, April 17, 2025, at noon with guaranteed delivery date on or before April 30, 2025. 

Requisitions/purchase orders created after April 17, 2025, will have the requisition date changed to May 1, 2025, and the goods and services must be delivered on or after May 1, 2025. If you are unable to change the requisitions date to May 1, 2025, please put a note in the comment section of requisition indicating it is a new year order.

Receiving Goods/Services Cut-Off: April 30, 2025

Goods and Services must be received on campus by April 30, 2025. Only the goods that have been physically received or completed services should be accepted at this time. This will ensure that these goods and services are paid in the 2024-2025 fiscal year.  Any items received in myUPEI after April 30, 2025, will be considered new fiscal year goods and services and will be deducted from your new fiscal year budget (2025-26).

Need assistance? 

Please look at the “Financial Tools Reference Guide” under the "Self-Service Help" tab on myUPEI.