UPEI fiscal year ends on April 30, 2023.

Purchasing Cut-Offs

• Requisition/purchase order:

The last day to create a requisition/purchase order for the 2022-23 fiscal year will be on Thursday, April 13, 2023, at noon with guaranteed delivery date on or before April 30, 2023.

Requisitions/purchase orders created after April 13, 2023, must have a requisition date changed to May 1, 2023, and the goods and services must be delivered on or after May 1, 2023.

Receiving Goods/Services Cut-Off: April 30, 2023

Goods and services must be received on campus by April 30, 2023. Only the goods that have been physically received or completed services should be accepted at this time. This will ensure that these goods and services are paid in the 2022-23 fiscal year.  Any items received in myUPEI after April 30, 2023, will be considered new fiscal year goods and services and will then be deducted from your new fiscal year budget (2023-24).

All departments are required to look at their outstanding purchase order list to see if there are any purchase orders that need to be cancelled. This functionality can be accessed through the myUPEI Self-Service Menu under "Financial Information" and the “Receive Goods and Services” selection.

If the items have been back-ordered for some time, you will need to check with the supplier to see if they are still on their records as back-ordered. If they are not back-ordered, then please email procurement@upei.ca to cancel your purchase order.

If you are in receipt of vendor invoices, forward these to invoices@upei.ca ASAP. Please contact apadmin@upei.ca with questions or concerns regarding billing and invoicing.

Need assistance? 

Please take a look at the “Financial Tools Reference Guide” under the "Self-Service Help" tab on myUPEI.