Contracts and Insurance Coordinator - Comptrollers Office
$72,067 – 79,900 per annum, prorated to time and term
As soon as possible to April 30, 2025 (Term may be reduced or extended depending on performance, available funding, and departmental requirements)
The University of Prince Edward Island (UPEI) is seeking applications from qualified individuals to provide timely and efficient support for the UPEI Contracts & Insurance Office.
As part of the Comptroller’s Office team, the Contracts & Insurance Office works collaboratively with internal and external individuals to manage the operational contract process and commercial insurance portfolio for the University.
This role offers a comprehensive fringe benefits package, including vacation (23 days per year), University holidays, retirement savings plan, group life, accidental death and dismemberment, and employee and family assistance plan, optional supplemental health and dental plan, health spending account, travel insurance, optional life and critical care insurance and possibly tuition waiver.
RESPONSIBILITIES:
Reporting to the Contracts & Insurance Officer, the Coordinator’s duties will include:
- Provide staff and faculty with guidance and advice regarding the University contract and insurance processes
- Perform initial review of operating contracts to ensure the contracts align with UPEI standards
- Review contracts for compliance with the University’s policies and procedures and ensure that all appropriate contract processes/approvals have been followed prior to contract execution
- Receive, track and assist in the processing of operating contracts
- Coordinate having contracts executed by the appropriate University signing officers
- Maintain educational materials, tools and resources for creating awareness of contract administration requirements
- Assist in the development and maintenance of contract information on the UPEI website, including contract approval process forms and templates
- Assist in reviewing and updating current contract templates
- Provide guidance to the University community regarding proper insurance coverage requirements for various activities
- Coordinate the annual reporting, disclosures, and asset review as required by insurance providers
- Coordinate annual inspections and site visits as required by our insurance providers
- Support efficient review, processing, and distributing of insurance certificates
- Monitor and maintain contract and insurance databases
- Reviewing and working with relevant confidential and sensitive data
- Provide administrative support to the Comptroller
- Other duties as required
QUALIFICATIONS:
- Combination of relevant education and experience and/or undergraduate degree in business administration with a minimum of 3 years of experience
- Strong organizational skills and ability to effectively manage multiple priorities
- Excellent interpersonal and communication skills – verbal and written
- Ability to demonstrate and maintain a high level of diplomacy, judgment and confidentiality
- Experience in a University setting is not required but would be considered an asset
- Experience with commercial insurance and/or contract review is not required but would be considered an asset
- Computer knowledge and competencies including but not limited to Microsoft suite, Google suite and Sharepoint
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca.
Only those applicants who are invited to an interview will be acknowledged.
