ADS Level 6 - Administrative Assistant to the Chair of Pathology and Microbiology - Atlantic Veterinary College
$62,405 to $68,552 per annum, as per CUPE 1870
The Department of Pathology and Microbiology, Atlantic Veterinary College, is seeking applications from qualified individuals for a permanent, full-time administrative support position to the Department. The successful applicant will report directly to the Chair and will provide senior level administrative, operational, and personnel support for the faculty, staff and graduate students of the Department.
RESPONSIBILITIES:
- Provide comprehensive administrative support to the Chair including organizing the Chair’s agenda, arranging appointments, meetings and travel for the Chair and guests of the department
- Work with the Chair to meet deadlines for faculty review, tenure, promotion, appointments and sabbatical leave
- Work with the Chair to co-ordinate the process for faculty/academic recruitment and appointments
- Provide administrative support for department faculty, staff, graduate students, residents and post-doctoral fellows
- Maintain departmental budgets; assist in budget tracking, financial reporting and expense management
- Assist the Chair in monitoring and maintaining up-to-date records of departmental faculty, staff, and graduate student activities
- Serve as the department’s support person who would act as the confidential liaison of personnel matters with AVC Dean’s Office, UPEI Human Resources/Payroll Office
- Maintain office supplies and repository of resource materials
- Maintain a well-organized, confidential filing system for department records
- Prepare agenda and meeting materials; take minutes at departmental meetings
- Assist in the preparation and submission of Departmental reports
- Provide functional guidance to other administrate support personnel
- Other duties as developed and assigned
QUALIFICATIONS:
- Successful completion of a recognized post-secondary program as an administrative assistant, or in a related discipline
- A minimum of 3 years’ previous experience in administrative or executive support roles, preferably in an educational setting, or an equivalent combination of education and work experience
- Demonstrated excellence in interpersonal and communication skills
- Demonstrated ability to work independently, manage multiple tasks amid changing priorities and actively problem-solve and take initiative where appropriate
- Excellent organizational and time management skills; strong attention to detail and a clear understanding of the importance of confidentiality
- Working knowledge and demonstrated competency of various Microsoft suite of software applications
- Demonstrated ability to work with others while meeting regular deadlines
ASSETS:
- Familiarity with the academic/curricular programs, policies and procedures at the Atlantic Veterinary College
- Working knowledge of UPEI-specific programs such as Moodle, MyUPEI, 25Live and Romeo
- Familiarity with the university environment and university policies & procedures
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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