Finance Officer - Comptroller's Office

Competition Number:
217E24
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Comptroller's Office
Position:
Finance Officer
Contract:
Full-Time Permanent Position
Hours of Work:
37.5 hours per week
Salary:

$81,829 – $90,723 per annum

The University of Prince Edward Island (UPEI) is seeking applications from qualified individuals to provide timely and efficient accounting, financial and budget analysis support for the UPEI Comptroller’s Office. This position reports directly to the Senior Finance Officer in the Comptroller’s Office and collaborates closely with the Chief Operating Officer within the Faculty of Medicine, among other faculties.

The Comptroller’s Office is responsible for the financial oversight and management of the University including the operating budget, financial and taxation reporting, internal controls, financial systems, and financial policies and processes. As stewards of the University, the Office supports and promotes the University's mission by providing financial leadership and innovation in business strategy and processes.

The incumbent will have the opportunity to play a pivotal role in the ongoing development of the new Faculty of Medicine which will start as a regional campus of Memorial University of Newfoundland and Labrador. The inaugural class of 20 students will start in August of 2025.

The University of Prince Edward Island offers a comprehensive fringe benefits package, including vacation (23 days per year), University holidays, defined benefit pension plan, group life, accidental death and dismemberment, and long-term disability insurance, employee and family assistance plan, supplemental health and dental plan, health spending account, travel insurance, optional life and critical care insurance, self, spousal and dependent tuition waivers, access to the campus Health and Wellness Centre, and a hybrid work environment.

RESPONSIBILITIES:

Working within the Comptroller’s Office and the Faculty of Medicine, as Finance Officer you will be responsible for:           

  • Budget oversight and management, including:
    • Assist in the development of University’s annual operating budget
    • Develop, monitor, and provide budget oversight for multiple faculties including the Faculty of Medicine
    • Provide detailed budget forecasts and financial planning for monthly, quarterly and annual reporting periods.
    • Prepare detailed budget proposals, including revenue projections, expense estimates, and funding requirements
    • Provide training and support to Deans and staff on the University’s budget management platform  
  • Financial analysis with attention to details and deadlines, including:
    • Conduct financial analysis to support strategic decision-making
    • Evaluate financial performance
    • Provide financial insights and recommendations to senior leadership and administrative staff 
    • Reconciliation and analysis of various accounts and cost centres
    • Querying data using various software applications
    • Preparation of year-end working papers
    • Provide support for various external audits
    • Preparation of journal entries
    • Prepare external reporting for restricted grants
    • Provide support to other Finance staff as requested
  • Collaboration and Communication:
    • Work closely with department heads, faculty members, and administrative staff to ensure accurate financial reporting and budget management
    • Translate financial data into clear, concise, and easily understandable language for senior staff and other stakeholders who may not have a financial background
    • Participate in financial planning meetings and provide expert advice
  • Compliance and Confidentiality:
    • Ensure adherence to University policies, procedures, regulations, contracts and internal/external restrictions on funds
    • Identify and mitigate financial risks
    • Maintain accurate and up-to-date financial records.
    • Review and work with relevant confidential and sensitive data
  • Other related duties as assigned

QUALIFICATIONS:

  • CPA designation with an Undergraduate degree in Business
  • Minimum of 5 years post designation experience in finance or accounting
  • Proven experience in budget management and financial reporting
  • Strong organizational skills and ability to effectively manage multiple priorities
  • Excellent interpersonal and communication skills – verbal and written
  • Detailed knowledge of and advanced experience in working with computerized accounting systems, spreadsheets, and database software
  • Strong analytical and problem-solving skills
  • Experience in a University setting is not required but would be considered an asset

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.

Only those applicants who are invited to an interview will be acknowledged.

Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.