Administrative Assistant - Human Resources Department
$67,241 to $74,551
ASAP to March 31, 2025
The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University. The work environment is high-traffic and fast-paced, and the subject matter is of a highly sensitive and/or confidential nature.
RESPONSIBILITIES:
Under the general supervision of the Director, Human Resources, the successful candidate will:
- Provide administrative support to the Director and HR Managers
- Track and schedule meetings
- Support HR business processes
- Prepare correspondence
- Assist in recruitment and staffing process
- Provide necessary support of grievance processes and other collective agreement timelines
- Track departmental budgets and administer required payments and purchases
- Coordinate follow up action
- Maintain a complex records management system
- Maintain the Director’s calendar
- Assist with maintaining supplies and equipment
- Take formal minutes of meetings
- Perform other related duties as required
QUALIFICATIONS:
- Successful completion of a post-secondary program from a recognized educational institution in a related office studies program with two years related experience; an equivalent combination of training and experience will be considered
- Training and/or experience in Human Resources would be an asset
- Comprehensive knowledge and skills in advanced word processing, electronic information systems, spreadsheet, and presentations applications
- Have a thorough understanding of collective agreements and related processes in a unionized environment
- Excellent knowledge of grammar and composition; accuracy
- Demonstrated organizational abilities, initiative, and flexibility
- Ability to prioritize and meet various deadlines
- Clear understanding of the need for discretion and confidentiality
- Ability to communicate effectively orally and in writing
- Demonstrated interpersonal skills with the ability to work both independently and as part of a team
- Familiarity with the UPEI environment it’s regulations and policies would be an asset
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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