The Faculty of Nursing is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Dean and will provide administrative support to the Faculty of Nursing undergraduate and graduate programs in an efficient and timely manner. This is a multifaceted and challenging role which includes a variety of tasks.

The Faculty of Nursing offers a four-year BScN, a 23-month Accelerated BScN undergraduate program, and a Master of Nursing degree program. Our graduates leave with knowledge, skills, and competencies to be successful in healthcare and leaders in the community.

RESPONSIBILITIES:

• Provide administrative support to ensure efficient operations of the Faculty of Nursing
• Represent the Faculty of Nursing as the initial point of contact and exhibit polite and professional communication via phone, email and mail with the students, public, faculty, staff and community organizations
• Support students in having the best positive learning and University experience, particularly the first-year students as they transition into the program and campus
• Respond to student inquiries regarding admissions information and criteria such as immunization record, criminal record check, etc. in a timely and professional manner
• Liaising with the Registrar’s Office, Accounting, and other university departments
• Support complexities of processes such as student and instructor evaluations and student pre-requisite requirement submissions
• Provide administrative support to faculty members including meetings and minutes, exam form preparation, etc.
• Provide administrative support to the Coordinator of Strategic Planning for the Faculty of Nursing while preparing significant reports
• Provide administrative duties to support the Clinical and International Coordinator and the Clinical Placement Coordinator including student affiliation agreements and certificates of insurance, Computerized Information System (CIS) access and training sessions and supporting students
• Provide extensive administrative support for the Master of Nursing Coordinator including but not limited to, organizing meetings and minutes, support for student applicants and current students, updating the MN Handbook etc.
• Maintain and organize student files including pre-requisite immunizations and up to date information
• Compose, type, photocopy and collate a wide range of documents and correspondence, compile and organize information for reports
• Create and prepare meeting agendas, take minutes, assemble, and distribute materials and track action items
• Provide support and work in collaboration with the two (2) Administrative Assistants in the Faculty of Nursing
• Assist in building and cultivating relationships with students, community members and organizations
• Ensure sensitive and confidential information is maintained in a professional manner
• Other duties as may be required

QUALIFICATIONS:

• Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus a minimum of two (2) years relevant work experience, preferably in a University environment. An equivalent combination of education and experience will be considered
• Experience and use of computers with various software programs such as Windows, Microsoft Word, Excel, Access, myUPEI and internet
• The successful candidate must be able to work independently and take initiative where appropriate. Must possess excellent communication skills and be able to function as a member of a team in a busy academic department
• Strong interpersonal communication and organizational skills
• Intercultural competence and function as an effective member of a team in a fast-paced environment
• Demonstrate superior customer service orientation and attention to detail
• Ability to deal effectively with people including conflict management skills
• Familiarity with University regulations and policies will be considered an asset
• Ability to maintain confidentiality