ADS Level 5 - Administrative Assistant - Department of Applied Human Sciences - Faculty of Science *Amended*
$56,748 to $62,386 per annum as per CUPE 1870
August 8, 2024 to September 3, 2024 (Term may be reduced or extended depending on performance, available funding, and departmental requirements)
The Department of Applied Human Sciences invites applications for the position of Administrative Assistant. This employee will provide a wide variety of administrative support services to the Department of Applied Human Sciences and two very busy and growing programs: Kinesiology & Foods and Nutrition. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will approachable, adaptable, and possess a high degree of initiative.
RESPONSIBILITIES:
Provide administrative support to a complex and growing department.
- Manage department office; maintain files; track recurring deadlines
- Maintain department website and social networking sites
- Liaise with academic and support departments across campus
- Organize meetings, prepare agendas, take and distribute minutes, book rooms
- Manage schedules and appointments; book travel and prepare itineraries
- Track budget, purchase equipment and supplies, maintain petty cash
- Answer student inquiries with respect to admissions, course offerings, and timetable
- Coordinate the purchase of AHS lunches
- Prepare paperwork for faculty, staff and student hires; manage sessional roster
- Coordinate student evaluations of teaching
- Maintain student email distribution, faculty advisor and alumni lists
- Other duties as assigned
QUALIFICATIONS:
- Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
- Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
- Excellent interpersonal and organizational skills
- Strong oral and written communication skills
- Ability to work independently and prioritize tasks in a fast paced environment
- Knowledge of UPEI and its operations would be an asset
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).
