Graduate Student Assistant - L.M. Montgomery Institute - Faculty of Arts *Amended*

Competition Number:
124S24
Position Type:
Student Position
Closing Date:
Date of Posting:
Department:
L.M. Montgomery Institute - Faculty of Arts
Position:
Graduate Student Assistant
Contract:
Hours of Work:
10 hours per week
Salary:

$27.00 per hour, plus 4% vacation pay, as per PSAC Local 86000

Term:

November 1, 2024 - February 28, 2025

The Journal of L.M. Montgomery Studies, L.M. Montgomery Institute (LMMI), University of Prince Edward Island, invites applications for the position of Graduate Student Assistant, Journal Coordinator.

RESPONSIBILITIES:

The Graduate Student Assistant, under the direction of the Chair of L.M. Montgomery Studies and the Chair of the L.M. Montgomery Institute Steering Committee:

  • Participates as member of the LMMI Committee, participating in monthly meetings (virtually), reporting on Journal activities, and providing feedback on LMMI initiatives
  • Works closely with the Journal editor as well as special collection editors, who are responsible for the intellectual/academic goals and functioning of the Journal and/or special collections
  • Uploads articles to the website, make edits to the website 
  • Works closely with student editorial assistants, who manage correspondence and files, create communications/marketing materials for the Journal (e.g., social media posts, quarterly newsletters)
  • Oversees correspondence, folders, and files associated with the Journal (e.g., maintains workflow documents that keep track of peer reviewers, article status). Existing documentation and templates will be provided
  • Coordinates the publication process, ensuring processes—peer review, copyediting, uploading—are completed in a timely manner and keeping records of all articles’ status
  • Coordinates execution of author publication agreements (filling them out, having them signed by respective parties, submitting the agreement at UPEI, sharing fully executed agreements with relevant parties)
  • Liaises with Robertson Library staff regarding website tweaks/upgrades, etc. as requested by or in consultation with the Journal co-editor

QUALIFICATIONS:

  • A graduate student in a field relevant to the Journal (e.g., literature, history, library sciences, museum studies, or other Arts/Humanities/Social Sciences fields)
  • Evidence of being highly motivated and self-starting, not reliant on prompts from others to complete tasks; will take responsibility for completing tasks
  • Experience participating in multiple projects simultaneously and completing work in a timely manner, according to established schedules
  • Experience with administrative/organizational work (for example, planning an event, managing a project) or journal publication (in the humanities or social sciences)
  • Capacity for working independently and with others (effective virtual communication is particularly important for this role)
  • Experience with Drupal
  • Knowledge of or engagement with L.M. Montgomery scholarship or related field(s), including, but not limited to, PEI history, children’s literature, women’s writing, would be an asset
  • Knowledge of the L.M. Montgomery Institute or Journal of L.M. Montgomery Studies would be an asset 

This position is covered by a Collective Agreement between the Public Service Alliance of Canada and the University of Prince Edward Island. Priority will be given to University of Prince Edward Island students.                  

Application Instructions:

Please submit electronically an application form, a cover letter, quoting the competition number, and a resume to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr/). Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca.

Only those applicants who are invited to an interview will be acknowledged.

Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.