Campus Notices
On Wednesday, August 7, 2024, ITSS will conduct routine maintenance on the Papercut server between 8:30 pm and midnight. During this time, papercut printing will be unavailable. If you have any questions, please contact the ITSS Help Desk at 902-566-0465.
A new streamlined process for assessing eligibility and applying for a grant course release (GCR), as per H1.5.3 in the collective agreement between UPEI and the UPEI Faculty Association (UPEIFA) Bargaining Unit #1 (expires June 30, 2026), has been developed by the Office of Research Services in consultation with the UPEIFA Executive.
H1.5.3 As of date of signing, Faculty Members who hold, as principal investigator or co-principal investigator, one or more external, peer-reviewed research operating grants of $20,000 per year or more shall receive one (1) course release (3 contact hours) per grant to be used only when insufficient supervision credits under H1.4.2(d) exist to provide a release. Releases must be used during the period of the grant and only one such release may be used in any academic year. Faculty Members subject to H1.5.1 are eligible for a release under this section.
Effective immediately, to request a GCR, faculty members can find more information about eligibility and then follow the application process outlined here. For questions or further information, please contact researchservices@upei.ca.
DId you know that the UPEI Health and Wellness Centre is a distribution site for HIV self-test kits? We have partnered with Reach Nexus, developers of the "I'm Ready to Know" campaign or "I'm Ready".
Established in June 2021, I’m Ready is a national program that is implementing and evaluating low-barrier options for access to HIV self-testing. The goal is to reach the undiagnosed and give people choices about how to connect to the care they need. The program is an integrated and online technology platform that allows clients to access up to three free HIV Self-Test Kits (HIVST kits), to learn about HIV self-testing initiative and to get support before, during and after testing. This fully integrated solution allows clients to access resources and support either through a website or a mobile app. The website directs clients to download the mobile app to arrange for delivery of the HIV self-test kit or pick up at one of many community-based organizations. Once received, the app guides clients through the self-test administration, survey completion and uploading of test results. At any time while using the mobile app, the client can choose connect to a peer navigator (live person) through a scheduled appointment using a secure telehealth platform.
• If someone wants to “know my status”, they can: • Download the I’m Ready, Test app, register for the program and complete a survey • Order up to 3 free HIV self-testing kits for either delivery or pick up • Upload your results • Once they have the kit(s), they can use the app to test on their own and get more information about HIV care and prevention • Along the way, they will answer survey questions through the app • Can book time with a peer navigator for support with testing and connection to care at any point before, during or after they take the test.
In summary, download the I'm Ready app (apple app or google play) and register. Come to the UPEI Health and Wellness Centre and pick up 3 kits. Take the kits to a location of your choosing and complete the test. Log into the app for support before, during and after your test. Your results are known only to you and if you choose to tell someone. If your test is positive, you will need a confirmatory blood test and that can be arranged at the UPEI Health and Wellness Centre.
There will be a UPEI Bloodborne Pathogen Training Session on Wednesday, August 14, 2024, from 10:30 am-12:00 pm.
This session is for those individuals whose research involves human blood, tissue, and other bodily fluids. If you wish to attend you must pre-register by contacting Jacky Buell at HSE@upei.ca before Thursday, August 8, 2024. Please provide your name, department and email address.
If you have any questions about this training session, please contact Dr. Rhoda Speare, rspeare@upei.ca.
The deadline for Animal Care Protocol Submissions (new, renewal, or amendment) is Friday, September 6, for the September meeting.
Please note that as of June 1, 2020, all animal user protocols must be submitted through UPEI Researcher Portal at https://upei.researchservicesoffice.com/Romeo.Researcher/
For new protocols, select "applications," and for renewal or amendment protocols, select "events."
UPEI ACC SOPs and Codes of Practice can be viewed through myUPEI at https://portal.upei.ca/facultystaff/administrativeservices/AVCAnimalCare/Pages/default.aspx.
Those protocols received after the deadline will be reviewed the following month. The committee requires at least one month for processing applications.
This summer's student and faculty interdisciplinary music research forum will take place on Thursday, August 8, from 9:00 am to 5:00 pm in Bill and Denise Andrew Hall, Room 142. Also, there will be a related evening concert in the Dr. Steel Recital Hall at 7:00 pm with a variety of performances.
We invite everyone (campus, community, and government) interested in music from different disciplinary perspectives to attend. Three themes run through the program. The first focuses on musical knowledge, and the second on music and well-being. The third focuses on equitable access to music education in the public school system, integrating the work and ideas with opportunities for input from students and faculty researchers, practitioners (teachers), musicians, and community member attendees.
Registration is required for planning purposes. Please follow this link. For more information, please email Annabel Cohen (Psychology) at acohen@upei.ca, Lena Heng at lheng@upei.ca, or Juno Chen at rchen4243@upei.ca. For inquiries, please call 902-628-4331.
As a buildup to the new school year, and a last hurrah for summer, Robertson Library would like to welcome everyone to come and have some free coffee or tea in the lobby for the next four Tuesdays (August 6, 13, 20, 27). Bring your own reusable cup any time between 10:00 and 10:30 am to get your morning coffee or tea!
On Wednesday, August 7, 2024, ITSS will conduct routine maintenance on the Papercut server between 8:30 pm and midnight. During this time, papercut printing will be unavailable. If you have any questions, please contact the ITSS Help Desk at 902-566-0465.
The deadline for Fall 2024 tuition waivers is August 19, 2024. We encourage you to have tuition waivers submitted as soon as possible to assist in the timely processing. Tuition waiver forms must be submitted electronically.
Online employee and spouse/dependent tuition waiver fillable forms can be found on the main page of MyUPEI under UPEI Forms.
If you have any questions, please contact Human Resources at (902) 566-0514 or hrgeneral@upei.ca.
An incident is an unplanned, undesired event that may hinder completion of a task, cause injury, illness, property damage, or a combination of these. Incident reporting may be used to report hazards, near misses, and suspicious activity. All incidents occurring at UPEI need to be reported, and this can be easily done by submitting an Incident Report Form to the Health, Safety, and Environment Department (HSE). Employees, students, and visitors alike may submit an incident report.
Rule of thumb--WHEN IN DOUBT, FILL IT OUT!
After an incident occurs, HSE communicates with the affected party and their supervisor (if applicable). An investigation will be conducted by the supervisor within 72 hours of the incident occurring. Incident investigations are designed to determine the root cause of the incident, identify effective solutions, and implement corrective actions to prevent recurrence. HSE continues communication with affected parties until the incident follow-up is complete.
Everyone’s responsibilities:
- Follow procedures, rules, and guidelines to perform tasks.
- Receive training that pertains to your tasks.
- Wear appropriate personal protective equipment (PPE).
- Report incidents immediately to your supervisor and complete an incident report.
- Report incidents of unfair treatment and violence of any nature.
Your supervisor’s responsibilities:
- Enforce workplace safety procedures, rules, and guidelines.
- Ensure that all aspects of the workplace are safe.
- Review incidents and determine what corrective actions to take (for example: submitting work orders, retraining, creating or updating standard operating procedures).
- Communicate corrective actions with HSE within 72 hours of the incident at incident@upei.ca.
If you need assistance with the form or the reporting process, please contact HSE at (902) 566-0901, email HSE@upei.ca. or pop by our office at AVC 428S. We are happy to answer any questions you may have. Forms and more information can be found at Incident Reporting | University of Prince Edward Island (upei.ca). or visit the Health and Safety Tips page at www.sharepoint.com/upei/hse.
A new streamlined process for assessing eligibility and applying for a grant course release (GCR), as per H1.5.3 in the collective agreement between UPEI and the UPEI Faculty Association (UPEIFA) Bargaining Unit #1 (expires June 30, 2026), has been developed by the Office of Research Services in consultation with the UPEIFA Executive.
H1.5.3 As of date of signing, Faculty Members who hold, as principal investigator or co-principal investigator, one or more external, peer-reviewed research operating grants of $20,000 per year or more shall receive one (1) course release (3 contact hours) per grant to be used only when insufficient supervision credits under H1.4.2(d) exist to provide a release. Releases must be used during the period of the grant and only one such release may be used in any academic year. Faculty Members subject to H1.5.1 are eligible for a release under this section.
Effective immediately, to request a GCR, faculty members can find more information about eligibility and then follow the application process outlined here. For questions or further information, please contact researchservices@upei.ca.
Renewal of Employee Parking Permits who use payroll deduction is now open for Faculty and Staff for 2024–2025. Please visit the UPEI Security web page and select “Buy a staff or faculty parking pass” or click on the app link below (note: app will not work with Internet Explorer). Permits holders in Lots B, C, DRC, and reserved spaces have no expiry date, but must be renewed yearly as well.
Please DO NOT select the lot you may wish to move into—that is what the wait list is for (see below). New employees will be assigned to the General Lots. All permit holders will be reassigned to their current lot/space.
We would like to advise that there will be an increase in permits this year. The last increase for a permit was in 2014. The cost of a permit will increase by 5%. This change will affect any permits issued or sold for the 2024-2025 school year. If you use payroll deductions your biweekly deductions will increase on September 13, 2024.
If you use payroll deduction, and no longer use a UPEI lot to park, please email parking@upei.ca so we can stop your deduction.
Employees taking a leave of absence from UPEI and using parking lots B, C, F, G, or DRC must email parking@upei.ca with their ID#, name, departure date, and expected return date to maintain access to their assigned lot.
All fields with a red asterisk must be filled in, including office phone number and if you have an electric vehicle.
If you have a student in your household that is starting UPEI in September and they have their own vehicle, remember to include the vehicle info, their name, and ID# on the application if you are paying for their parking. Students will only be assigned a general permit.
If you are in a gated lot and you have a student that will be using your vehicle to come and go during the workday, please include their information on the application as an additional driver. If you wish to add additional information after you have submitted your form, you must resubmit a new application and inform parking@upei.ca that you have done so.
If you change your vehicle, please email parking with the Make, Model, Province/State, Plate #.
If you would like to be added to the wait list for a designated lot or wish to change lots, please email parking@upei.ca with the following information. (Note: if you are already on the wait list there is no need to resubmit.) While you are on the waitlist, you will be assigned to your current lot until a spot opens in your requested location.
Employee ID #:
Name (last, first):
Contact Email:
Phone Number:
Current lot:
Requested lot:
Please direct any questions or information changes to parking@upei.ca
If you have already applied for your 2024-2025 Parking Permit, you can disregard this email.
902-566-0312
parking@upei.ca
NOTE: Metered parking is enforced on weekdays from 7:00 am to 7:00 pm, year-round but is not enforced on weekends or holidays.
Come say hi, have a snack and play a round of Jenga with UPEI's new Employee Engagement Officer, Jessica Field!
Jessica would like to hear from you and get your thoughts on all things employee engagement. How do you think we should welcome new employees to UPEI? How would you like to be recognized for the work you do? What professional growth opportunities would be most meaningful to you? What initiatives would you like to see on campus that would enhance your experience while at work? What are some areas that make our workplace great that we should leverage? How can we make a positive impact in our communities, both on and off campus?
Thursday, August 1 @ AVC 280N, 10:00 am-12:00 pm
Wednesday, August 7 @ SDU Main Building 201 - Faculty Lounge, 12:00 pm-2:00 pm
Tuesday, August 13 @ Kelley Memorial Building 234, 10:30 am-12:30 pm
Open to all employees at UPEI. Complimentary light refreshments will be provided, and attendees will have a chance to win UPEI swag!
Unable to attend?
Stay tuned for future opportunities. If you'd prefer to connect individually, please feel free to reach out to Jessica at jfield@upei.ca
The deadline for Animal Care Protocol Submissions (new, renewal, or amendment) is Friday, September 6, for the September meeting.
Please note that as of June 1, 2020, all animal user protocols must be submitted through UPEI Researcher Portal at https://upei.researchservicesoffice.com/Romeo.Researcher/
For new protocols, select "applications," and for renewal or amendment protocols, select "events."
UPEI ACC SOPs and Codes of Practice can be viewed through myUPEI at https://portal.upei.ca/facultystaff/administrativeservices/AVCAnimalCare/Pages/default.aspx.
Those protocols received after the deadline will be reviewed the following month. The committee requires at least one month for processing applications.
A new streamlined process for assessing eligibility and applying for a grant course release (GCR), as per H1.5.3 in the collective agreement between UPEI and the UPEI Faculty Association (UPEIFA) Bargaining Unit #1 (expires June 30, 2026), has been developed by the Office of Research Services in consultation with the UPEIFA Executive.
H1.5.3 As of date of signing, Faculty Members who hold, as principal investigator or co-principal investigator, one or more external, peer-reviewed research operating grants of $20,000 per year or more shall receive one (1) course release (3 contact hours) per grant to be used only when insufficient supervision credits under H1.4.2(d) exist to provide a release. Releases must be used during the period of the grant and only one such release may be used in any academic year. Faculty Members subject to H1.5.1 are eligible for a release under this section.
Effective immediately, to request a GCR, faculty members can find more information about eligibility and then follow the application process outlined here. For questions or further information, please contact researchservices@upei.ca.
Due to the civic holiday on Monday, August 5, there will not be any outgoing courier or mail service. Shipping and Receiving will be open for all your other shipping needs. Sorry for the inconvenience. If you have any questions, please feel free to contact us at shipping@upei.ca
Renewal of Employee Parking Permits who use payroll deduction is now open for Faculty and Staff for 2024–2025. Please visit the UPEI Security web page and select “Buy a staff or faculty parking pass” or click on the app link below (note: app will not work with Internet Explorer). Permits holders in Lots B, C, DRC, and reserved spaces have no expiry date, but must be renewed yearly as well.
Please DO NOT select the lot you may wish to move into—that is what the wait list is for (see below). New employees will be assigned to the General Lots. All permit holders will be reassigned to their current lot/space.
We would like to advise that there will be an increase in permits this year. The last increase for a permit was in 2014. The cost of a permit will increase by 5%. This change will affect any permits issued or sold for the 2024-2025 school year. If you use payroll deductions your biweekly deductions will increase on September 13, 2024.
If you use payroll deduction, and no longer use a UPEI lot to park, please email parking@upei.ca so we can stop your deduction.
Employees taking a leave of absence from UPEI and using parking lots B, C, F, G, or DRC must email parking@upei.ca with their ID#, name, departure date, and expected return date to maintain access to their assigned lot.
All fields with a red asterisk must be filled in, including office phone number and if you have an electric vehicle.
If you have a student in your household that is starting UPEI in September and they have their own vehicle, remember to include the vehicle info, their name, and ID# on the application if you are paying for their parking. Students will only be assigned a general permit.
If you are in a gated lot and you have a student that will be using your vehicle to come and go during the workday, please include their information on the application as an additional driver. If you wish to add additional information after you have submitted your form, you must resubmit a new application and inform parking@upei.ca that you have done so.
If you change your vehicle, please email parking with the Make, Model, Province/State, Plate #.
If you would like to be added to the wait list for a designated lot or wish to change lots, please email parking@upei.ca with the following information. (Note: if you are already on the wait list there is no need to resubmit.) While you are on the waitlist, you will be assigned to your current lot until a spot opens in your requested location.
Employee ID #:
Name (last, first):
Contact Email:
Phone Number:
Current lot:
Requested lot:
Please direct any questions or information changes to parking@upei.ca
If you have already applied for your 2024-2025 Parking Permit, you can disregard this email.
902-566-0312
parking@upei.ca
NOTE: Metered parking is enforced on weekdays from 7:00 am to 7:00 pm, year-round but is not enforced on weekends or holidays.
A new streamlined process for assessing eligibility and applying for a grant course release (GCR), as per H1.5.3 in the collective agreement between UPEI and the UPEI Faculty Association (UPEIFA) Bargaining Unit #1 (expires June 30, 2026), has been developed by the Office of Research Services in consultation with the UPEIFA Executive.
H1.5.3 As of date of signing, Faculty Members who hold, as principal investigator or co-principal investigator, one or more external, peer-reviewed research operating grants of $20,000 per year or more shall receive one (1) course release (3 contact hours) per grant to be used only when insufficient supervision credits under H1.4.2(d) exist to provide a release. Releases must be used during the period of the grant and only one such release may be used in any academic year. Faculty Members subject to H1.5.1 are eligible for a release under this section.
Effective immediately, to request a GCR, faculty members can find more information about eligibility and then follow the application process outlined here. For questions or further information, please contact researchservices@upei.ca.
Emancipation Day celebrates the strength, courage, and perseverance of people of African descent in Canada, recognizes their struggles to end enslavement, and acknowledges their contributions towards Canadian society. Canadians and Islanders are invited to reflect, educate, and engage in the ongoing fight against both anti-Black and anti-Indigenous racism and discrimination. Read more
On August 1, Emancipation Day will be marked by the following events:
- Official Opening of “Black Islanders: Four Centuries and Counting” exhibition at Beaconsfield Historic House at 11:00 am, presented by the PEI Museum and Heritage Foundation. Curated by the PEIMHF with invaluable contribution from families of Black Islanders, this exhibition aims to bring to light the untold stories and significant contributions of the Black community on PEI over the past four centuries. The exhibition will be on display until October 24.
- Emancipation Day 2024 Celebration at The Bog (Rochford Square) in Charlottetown from 5:00–8:00 pm, presented by the Black Cultural Society of Prince Edward Island. This special event commemorates the abolition of slavery across the British Commonwealth, including in Canada, on August 1, 1834. There will be entertainment, and attendees can enjoy a series of activities, games, food, and more at this all-ages event.
All are welcome.
DId you know that the UPEI Health and Wellness Centre is a distribution site for HIV self-test kits? We have partnered with Reach Nexus, developers of the "I'm Ready to Know" campaign or "I'm Ready".
Established in June 2021, I’m Ready is a national program that is implementing and evaluating low-barrier options for access to HIV self-testing. The goal is to reach the undiagnosed and give people choices about how to connect to the care they need. The program is an integrated and online technology platform that allows clients to access up to three free HIV Self-Test Kits (HIVST kits), to learn about HIV self-testing initiative and to get support before, during and after testing. This fully integrated solution allows clients to access resources and support either through a website or a mobile app. The website directs clients to download the mobile app to arrange for delivery of the HIV self-test kit or pick up at one of many community-based organizations. Once received, the app guides clients through the self-test administration, survey completion and uploading of test results. At any time while using the mobile app, the client can choose connect to a peer navigator (live person) through a scheduled appointment using a secure telehealth platform.
• If someone wants to “know my status”, they can: • Download the I’m Ready, Test app, register for the program and complete a survey • Order up to 3 free HIV self-testing kits for either delivery or pick up • Upload your results • Once they have the kit(s), they can use the app to test on their own and get more information about HIV care and prevention • Along the way, they will answer survey questions through the app • Can book time with a peer navigator for support with testing and connection to care at any point before, during or after they take the test.
In summary, download the I'm Ready app (apple app or google play) and register. Come to the UPEI Health and Wellness Centre and pick up 3 kits. Take the kits to a location of your choosing and complete the test. Log into the app for support before, during and after your test. Your results are known only to you and if you choose to tell someone. If your test is positive, you will need a confirmatory blood test and that can be arranged at the UPEI Health and Wellness Centre.
